This document describes the policy of our company, SA GEPHIMA (trading name JAMES REALTY) when processing personal data. This policy applies to both computerised and manual data processing.

GEPHIMA LTD (hereinafter referred to as “James Realty” or “We”) is responsible for processing personal data collected when visiting our website, when making an application via our website, as well as during the course of our business (data collected during a telephone interview and/or any event organised by James Realty).

James Realty ensures that your personal data is collected and processed lawfully in accordance with the General Data Protection Regulation (the “GDPR”) and all other legislation concerning privacy. Our agency is attentive to the confidentiality of your data and the exercise of your rights.

Data collected :

1.data collected directly

We collect the following data: Your name, first name, address, telephone number, email address, preferences for the acquisition or rental of a property, budget for this property.

If you refuse to provide certain essential data, we may not be able to provide our services. We invite you to provide us with the correct data so that we can provide you with the best possible service.

2. data collected indirectly

We may also process data about you from third parties such as certain media (immoweb, vlan, logicimmo, etc.). These are only communicated to us following a request via the forms made available on their respective sites. In this context, your email address or contact details may be used by James Realty for the purposes specified below.

On what legal basis do we process your Data?

James Realty processes your data on the basis of its legitimate interest in the proper functioning of its business and the Site.

In addition, we only process data that is necessary to achieve the intended purpose.
We therefore use your data when necessary:

• To process the data of all persons who have shown an interest in our services, based on the legitimate interest of James Realty to keep them informed.
• In the course of preparing, performing or terminating a contract.

To comply with legal and regulatory requirements to which James Realty is subject.

Purposes of collection

Data is collected and processed by James Realty for the following purposes:

• The provision of real estate sales and rental services offered by James Realty.
• To optimize your search when you are on our Site.
• Informing you about the services offered by James Realty, including prospecting for new customers.

Transfer of data outside our company

The information is only used for internal purposes and will therefore never be sold to other natural or legal persons, whether or not they are related to our company. However, this data may be communicated, at the request of the judicial authorities or police services, without the prior authorisation of the holder.

Third-party companies may be required to handle certain data in the course of technical services necessary for the proper execution of James Realty’s services. These manipulations are always carried out in the name of and on behalf of James Realty, which assumes full responsibility for them, on the basis of contracts ensuring the security of your data. For example, James Realty may transfer your data where necessary to

• To external accounting or consulting services.

James Realty may also transfer your data in connection with the preparation or execution of its services (e.g. the contact data of a prospective tenant is transferred to the landlord in order to arrange a viewing of the property). In such cases, James Realty undertakes to provide only the data that is strictly necessary.

Duration of processing

The Data will be kept for as long as is necessary to provide the service requested and accepted by the data holder and for the legal periods required by any regulations to which the estate agent is subject.

Information and network security

We have appropriate security measures in place to protect the loss, misuse or alteration of your data.
All of our staff who have access to your data are bound by a strict duty of confidentiality.
Personal data will only be passed on to staff who are responsible for processing requests. This data may be communicated to persons outside our agency when necessary (see above).

Your rights :

You have the following rights at all times:

• Right of access to your data: i.e. the right to obtain confirmation from the data controller (i.e. us) as to whether or not your data is being processed and access to your data.
• The right to rectification of inaccurate information and completion of incomplete data.
• The right to have your data erased when your data is no longer necessary for the purposes for which it was collected.
• Right to limitation: when the controller no longer needs the data but it is still necessary. When such a restriction, which is in principle temporary, is put in place, the data may only be processed, except for storage, with the consent of the data subject or for specific purposes.
• Right to portability: you have the right to obtain the data provided in a structured, commonly used and machine-readable format, and to ask us to transmit this data to another controller (if the data transmitted was done so on the basis of a contract or, where applicable, on the basis of your consent).
• Right to object: You have the right to object to the processing and, in any case, to object to receiving commercial information